UHB Artwork Exhibition 2025

Privacy Policy

Effective from: 12th May 2025

We value your privacy and are committed to protecting your personal data in compliance with the General Data Protection Regulation (GDPR). This Privacy Policy explains how we collect, use, and safeguard the personal information you provide when submitting artwork through our website.

1. Data We Collect

When you submit artwork through our submission form, we collect the following personal data:

  • Name – used for attribution and display alongside your artwork on the website (only with your consent).
  • Email Address – used solely to contact you regarding your submission.

All personal data is stored in an encrypted format to ensure its security.

2. Legal Basis for Processing

We process your personal data on the following legal bases:

  • Consent – by submitting your artwork, you consent to the use of your name for display purposes and to be contacted via your email.
  • Legitimate Interests – to administer the submission process and communicate with you effectively.

3. How We Use Your Data

  • To display your name alongside your submitted artwork (optional and only with your consent).
  • To contact you regarding your submission or to respond to any inquiries.
  • We do not share your data with third parties or use it for marketing purposes.

4. Data Retention

We will retain your personal data only for as long as it is necessary to manage the artwork submission and any related correspondence. You can request deletion of your data at any time.

5. Your Rights Under GDPR

Under the GDPR, you have the right to:

  • Access the personal data we hold about you.
  • Request correction or deletion of your data.
  • Withdraw consent at any time.
  • Lodge a complaint with a supervisory authority.

To exercise any of these rights, please contact us at: saumitra.mishra@uhb.nhs.net

6. Data Security

Your data is encrypted and stored securely. We implement appropriate technical and organizational measures to protect your data from unauthorized access or disclosure.

7. Contact Us

If you have any questions about this policy or wish to request deletion of your data, please email us at:
saumitra.mishra@uhb.nhs.net